Stearns Weaver Miller, a full-service commercial law firm serving clients throughout Florida, is seeking an experienced, full-time Commercial Real Estate Legal Assistant for our Downtown Miami office. Individual must have a minimum of 5 years of experience in Commercial Real Estate.

Responsibilities

Manage legal documents (i.e. purchase and sale documents, loan documents, title documents)
- Create and format documents
- Edit and track (i.e. “redline”) documents
- File documents and emails in document management system
Assist paralegals and attorneys with closings
- Prepare signature packets
- Draft letters and notices
- Manage internal and client deadlines
- Assist paralegals and attorneys with title and survey review
- Work with title insurance companies to satisfy commitment requirements
- Work with lenders to provide required client documents
Assist with post-closing tasks
- Prepare closing binders
- Organize files
Manage attorneys' calendars (i.e. appointments, calls, meetings and conferences)
Make travel arrangements
Perform a variety of administrative functions such as processing new client/matter reports, preparing engagement letters, creating and filing expense reports, entering attorney time, and answering phones
Maintain current and accurate files for client matters

Requirements

Minimum of five years of legal assistant experience in Commercial Real Estate
Must have excellent proofreading, document formatting, and redlining skills
Must be punctual, meticulous, organized, proactive, reliable, and self-motivated
Must have the ability to manage time, plan, and prioritize various assignments/projects simultaneously
Must have excellent verbal and written communication skills
Must have working knowledge of Microsoft 2016 Outlook, Excel, and advance working knowledge of Word functions
Ability to work in a fast-paced, team environment while maintaining a professional demeanor
Experience with Worksite/Filesite document management system
Flexibility to work overtime during the week and weekend as needed

Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.

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