Stearns Weaver Miller, a full-service commercial law firm serving clients throughout Florida is seeking a full time Legal Assistant with a minimum of 3 years of experience, mainly in commercial real estate for our Tallahassee Office. This position will assist multiple attorneys in our commercial real estate department and our intellectual property department.

Responsibilities

Managing legal documents

Creating and formatting documents
Editing and tracking (i.e. “redlining”) document
Managing internal and client deadlines
Assisting Real Estate paralegals to prepare attorney(s) for closings
Preparing closing binders / post-closing
Familiar with survey review
Working with title insurance companies to satisfy commitment requirements

Managing attorneys' calendars - appointments, meetings and conferences
Manage IP database
Making travel arrangements
Performing a variety of administrative functions such as processing new client/matter reports, preparing engagement letters, creating and filing expense reports, entering attorney time and answering phones
Maintaining accurate files

Requirements

Must have excellent proofreading, document formatting, and redlining skills
Must be punctual, meticulous, organized, proactive, reliable and self-motivated
Must have the ability to manage time, plan and prioritize various assignments/projects simultaneously

Must have excellent verbal and written communication skills

Must have working knowledge of Microsoft 2016 Outlook, Excel and advance working knowledge of Word functions.
Ability to work with a database
Ability to work in a face paced team environment while maintaining a professional demeanor
Experience with Worksite/Filesite document management system

Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.

To apply please submit your resume to legalrecruiting@stearnsweaver.com

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