Welcome to the UKG Employment Recruiting Portal Privacy Notice

Purpose

Within this application, we process your personal information in order to provide you with an account so that you can digitally submit an application to be considered for employment with a Merz Aesthetics company.

Your personal information might be transferred to subcontractors inside and outside the European Union (“EU”)/European Economic Area (“EEA”) for the purposes described above. All information will be kept confidential and will be handled in accordance with applicable data protection and data transfer regulations.

Please read the Privacy Notice below for more information on how we process personal information within the UKG application.

Privacy Notice

When you provide your personal information to apply for a contractor position, part time and/or full-time job or internship, for instance, with a company of Merz Aesthetics (“Merz”), we know that you trust us to take care of your personal information. Trust is an important Merz value, and we aim to earn your trust not just by providing safe, effective pharmaceutical and medical devices, but also by responsibly managing your personal information. This Privacy Notice (“Notice”) explains who is responsible for processing and caring for your personal information at Merz as well as details relating to when, where and how we use, protect, store, delete and sometimes transfer your personal information. If you log into UKG, the Merz Aesthetics company with whom you are applying for a position processes the personal information that is required to provide you with an account so you can access the UKG Recruiting Gateway platform. The data you provide such as to support this job application will also be stored and processed to the extent necessary to review your application.

We process your personal information only to the extent necessary to set up an account for you, to provide you with relevant access to the application system and fulfil the application process.

Who is responsible for the processing?

The Merz Aesthetics entity with whom you are engaging is generally responsible for the data processing in the context of the job application process.

The local Merz Aesthetics company with whom you have applied for employment as well as Merz North America, Inc. and Merz Aesthetics GmbH, may process your personal information together as "joint controllers" within the meaning of Art. 26 of the General Data Protection Regulation (“GDPR”) or other such applicable regulation. Joint data processing serves the purpose of a more successful and efficient execution of data processing on a global level and on a regional level.

The Merz companies involved participate in an agreement in which the handling of personal information is regulated and the application of respective regulatory requirements is strongly advised. Merz will be happy to provide you with the specifics of such an agreement upon request, insofar as such access is provided to you under local law. Your data subject rights remain unaffected.

What categories of personal information do we use and where do they come from?

To provide you with access to UKG, we process personal information such as your name, email address, phone number, social media platforms, personal home address, employment history, username and password for the UKG site. This information may be collected through your submission of such requested documentation to support the job application process.

For what purposes and on what legal basis is personal information processed?

We process your personal information in adherence with the legal provisions applicable to the respective Merz company. For Merz North America, Inc. this includes current state legislation such as the California Consumer Privacy Act (“CCPA”), California Privacy Rights Act (“CPRA”), Colorado Privacy Act (“CPA”), and Virginia Consumer Data Protection Act (“VCDPA”). For Merz Aesthetics GmbH, this includes, among others, the EU GDPR and the German Federal Data Protection Act (“BDSG”). For ANTEIS SA, this includes the Federal Act on Data Protection (“FADP”) and its implementing ordinance. For Merz companies located in other locations, this includes the legal provisions applicable at the location where the respective Merz company is located. Such policies exist in both Portuguese and Spanish for Brazil, Argentina, Colombia, and Mexico, as well as other LATAM affiliated companies.

We process your personal information based on the consent you provide by voluntarily participating in and supplying the data necessary to process your application for employment.

We also process your data on the basis of legitimate interest of Merz to continue to employ those necessary to support and grow the Merz business.

We have taken appropriate technical and organizational measures to prevent unlawful processing of your personal information and to prevent its loss, destruction, or alteration.

Who are the recipients of personal data?

Within the Merz Aesthetics group of companies, only those persons who need your personal information in order to fulfil the purposes described will receive your personal information. The processing is carried out by employees who have been entrusted with this task and are obliged to maintain confidentiality so that your interests are adequately safeguarded during data processing.

In order to fulfil our obligations, we only work with service providers who are equally bound to confidentiality and where we have data processing agreements in place for such service providers to consider local, regional, or global regulations.

How long is your data stored?

We will delete your personal information as soon as it is no longer necessary for the purposes mentioned above. As a general rule, the Merz Aesthetics company you are engaged with and/or Merz North America, Inc. will delete the personal information and records immediately upon request.

Otherwise, we will retain your personal information for as long as we are legally obliged to do so. Such proof and retention obligations arise, among other things, according to local tax law and, if applicable, from other local legal requirements.

Is your personal data transferred to a third country or processed outside of Europe?

We transfer your personal data to service providers or to companies of the Merz Aesthetics company in a country outside the EU/EEA, namely Merz North America Inc., only to the extent that it is safeguarded by the EU standard contractual clauses that we have concluded accordingly.

Transfers of personal data to third parties.

Merz relies on the support of specialized technical service providers for the technical processing of personal information. In certain cases, Merz works with companies and other entities that have special expertise in specific areas or subject knowledge (e.g., tax auditors, lawyers, and consulting firms). These service providers are carefully selected and are legally and contractually committed to ensuring a high level of data protection. We only pass on personal information to third parties for purposes other than those specified in this Notice if there is a legal obligation to do so or if you have provided your express consent to such disclosure.

What data subject rights can you assert?

If you wish to assert the following data subject rights Merz North America, Inc. will serve as the central point of contact for data subjects. This will not limit your right to assert your data subject rights against the other Merz Aesthetics companies involved in the process. It also does not affect your rights vis-à-vis the local Merz Aesthetics company you are engaged with in accordance with the applicable local laws. You are entitled to the following data subject rights:

You may opt out of sharing of personal information, including data that is shared with a third party.
You may opt out of the processing of personal information for the purposes of targeted advertising or cross-context behavioural advertising.
You may have a right to limit the use of sensitive personal information.
You may request information about which personal information relating to you is being processed.
You may request the rectification or correction of inaccurate personal information concerning you and, where applicable, the completion of incomplete personal information.
You have a right to request the erasure or deletion under certain conditions.
You have a right to restrict the processing under certain conditions.
You may request the portability of personal information concerning you in a readable electronic format if you have provided it electronically.

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal information concerning you carried out on the basis of basic processing rights provided by applicable data protection regulations, including but not limited to, the CPRA, CCPA, CPA, VCDPA, and Article 6(1) (f) of GDPR or Article 32 (2) (b) and (3) FADP. Merz will then no longer process your personal information, unless Merz can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

You may withdraw your consent to the processing of personal information at any time vis-à-vis the controller. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. However, in this case your participation in the process might be limited.

To whom do you address your questions or complaints about data protection?

You can reach Merz North America, Inc. dataprivacy@merz.com and the respective person in charge of data protection related questions of the company with whom you are engaged.

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