CIBT, Inc. has a strong commitment to ensuring an ethical culture and rigorous compliance programs are in place through global consistency and adherence to policy across our global footprint. We strive to be an employer of choice, protecting our employees with the same level of integrity and excellence that we do our customers. Please review the information below regarding our At-Will Employment and the CIBT General Data Protection Regulations (GDPR) policies.

CIBT GDPR Compliance Overview

On May 25th, 2018, the EU Parliament began enforcing a new set of regulations commonly known as “GDPR” (General Data Protection Regulation). CIBTvisas and Newland Chase are GDPR compliant and follow its regulations. The following overview outlines the various policies and procedures that CIBTvisas and Newland Chase have in place to ensure this compliance.

Lawful Basis to Process Personal Information:

GDPR regulations place particular emphasis on the lawful processing of personal information. CIBT processes three different types of personal information; each type is lawfully processed to ensure GDPR compliance.

CIBTvisas Customer Information - Used for outbound visas and related processing. The lawful basis used for processing this information is consent. Consent is needed due to sensitive information being collected at the request of foreign governments. In addition, customer information may need to be transferred outside the EU to foreign country governments. Both uses need consent from customers.
Newland Chase Customer Information - Used for inbound immigration services and related processing. The lawful basis used for processing this information is consent. Consent is needed due to sensitive information being collected at the request of foreign governments. In addition, customer information may need to be transferred outside the EU to foreign country governments. Both uses need consent from customers.
Employee Data - All internal employee data. Legitimate interest is the lawful basis used to process employee data.

GDPR Guiding Principles

CIBTvisas and Newland Chase process all personal data in a manner that complies with the core principles of GDPR. CIBTvisas and Newland Chase have developed processes, documented policies and thorough staff training that ensure: • Personal data is processed lawfully, fairly and in a transparent manner.

Personal data is collected for specified, explicit and legitimate purposes and no further processing is done that is incompatible with those purposes.
Personal data gathered is adequate, relevant and limited to what is necessary in relation to the purposes for which this information is processed.
Personal data gathered is accurate and, where necessary, kept up to date.
Personal data is kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data is processed.
Personal data is processed in a manner that ensures appropriate security of the personal data, including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage.

Privacy Statement

CIBT, Inc. collects personal data from employees at the time of their onboarding. This data is protected by various privacy laws in the country of their employment, including GDPR guidelines in the European Union.

Employee data will be used for the following purposes:

Data will be shared internally within CIBT, Inc. for human resource reasons, training, promotions, benefits, payroll and other processes necessary to employ and provide benefits and training to staff.
Data may be shared externally with third party providers necessary to the function of pay and benefits. These include, but are not limited to, payroll companies, health care companies, pension companies, external auditors and other third parties in order to provide the benefits that working for CIBT, Inc. entails.
Data may be shared externally with government entities for purposes of required reporting, tax reporting, payroll and hiring reporting and other services as required of CIBT, Inc.
Current and former employees may request to access their data by sending a letter to the HR department.
Former employees may request for their information to be forgotten by sending a letter to the HR department.

Acknowledgment of GDPR Compliance Overview and Privacy Statement

I acknowledge that I have read and understood the GDPR Compliance Overview and Privacy Statement as documented.

Last Updated: June 2019

United States applicants only:

At Will Employment

We are an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information, or any other category protected by applicable federal, state or local laws.

I understand and agree that if driving is a requirement of the job for which I am applying, my employment and/or continued employment is contingent on possessing a valid driver’s license for the state/country in which I reside.

I understand and agree that as a condition of employment and to the extent permitted by federal, state, and local law, I may be required to sign a confidentiality and non-solicitation agreement.

Last updated: June 1, 2019

I certify that my answers are true and complete to the best of my knowledge. I understand that any false statement, material omission, or misrepresentation I have made herein and/or any failure on my part to disclose requested information may disqualify me from consideration for employment, or, if employed, may result in the termination of my employment at any time. I hereby authorize CIBT, Inc., its agents, affiliates and employees to investigate all of the statements contained in this application for employment. I release from all liability any persons or employers supplying information in response to such an investigation, and further release CIBT, Inc. from all liability which may result from performing an investigation.

As a condition of being considered for employment, the Company and I agree, with the limited exception of any claims for immediate injunctive relief necessary to protect the rights of either party or as otherwise prohibited by applicable law, to arbitrate any dispute, claim, cause of action, or controversy regarding or arising out of my application for employment that may arise between me and the Company, its parent, subsidiaries, affiliates or persons or agents, whether or not I become employed by the Company. I and the Company agree that the Company’s operations directly involve or affect interstate commerce to the extent that all procedures hereunder contemplated shall be subject to and governed by the Federal Arbitration Act (FAA), which supersedes state laws respecting arbitration. Included within the scope of this provision are all disputes, whether based on tort, contract, statute (including, but not limited to, any claims of discrimination and harassment), equitable law, or otherwise, with exception of claims arising under the National Labor Relations Act which are brought before the National Labor Relations Board, claims for medical and disability benefits under state Workers’ Compensation laws or any other claims filed with state or federal Occupational Safety and Health agencies, or as otherwise required by state or federal law. However, nothing herein shall prevent me from filing and pursuing proceedings with applicable federal, state or local administrative agencies (although if I choose to pursue a claim following the exhaustion of such administrative remedies, that claim would be subject to the provisions of the Agreement to arbitrate). I specifically understand that by agreeing to arbitrate, I waive any right to trial by judge or jury in favor of having such disputes resolved by arbitration to the fullest extent permitted by applicable law. I understand that any disputes presented to an arbitrator shall be resolved only in accordance with the applicable federal, state, or local law governing such dispute. The award rendered or granted by the arbitrator shall be final and binding, and judgment may be entered on the award in any court having jurisdiction thereof. The arbitrator’s powers to conduct any arbitration proceeding under this Agreement shall be limited as follows: any arbitration proceeding under this Agreement will not be consolidated or joined with any action or legal proceeding under any other agreement or involving any other employees, and will not proceed as a class action, private attorney general action or similar representative action, unless applicable law requires otherwise. Arbitration of any legal disputes arising between the parties shall occur in McLean, Virginia in accordance with the Employment Arbitration Rules and Mediation Procedures of the American Arbitration Association (AAA), unless applicable law requires the arbitration to occur in place of residence of the applicant or employee. Such arbitrations shall occur before a single arbitrator selected by the parties from a panel of arbitrators from the AAA. The parties reserve the right to demand a second panel of arbitrators.

I understand and agree that, if offered employment, my employment with the company will be “at-will” and either I or the Company will be free to terminate the employment relationship at any time, with or without notice and with or without cause. I understand this “at will” employment relationship will never change, unless specifically modified by an express, written agreement signed by the Company’s Chief Executive Officer.

I understand that I will not be considered for employment with the Company unless I agree to these terms. I, therefore, agree to these terms knowingly, voluntarily, and in exchange for the Company’s consideration of my application for employment.

CIBT is enrolled in an Employment Eligibility Verification System. If you are offered employment with the Company, please be advised that an Employment Eligibility Verification System may be used for immigration enforcement purposes.

For Massachusetts, United States applicants only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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